Please note: this position has since been filled.

Tree House Agency creates high traffic, dynamic sites for big-name clients like Lifetime Networks, Mansueto Ventures, CBS and Sony. Things move fast here, and standards are high. We've got a virtual team of top-notch talent, and we want to add an Administrative Assistant to the group.

We offer a casual environment, built on trust and a drive to be among the best in our space.

This position calls for excellent communication skills, flexibility, high initiative, close attention to detail, and passion for the work. The right candidate will be driven to pursue ongoing professional development, and a deep understanding of Tree House Agency's business and industry.

Sample Responsibilities

• Perform general bookkeeping - accounts payable, accounts receivable, invoicing, payroll processing, expense reports, generating financial reports
• Coordinate and book travel and conferences
• Track and manage open "to do" items, remind team members of pending or past due dates
• Organize documents and resources on internal website
• Manage contact database
• Manage executive schedule - calls, meetings, team schedule overview (vacations, etc), outstanding items
• Research and recommend products, services, and events
• Proofreading and copy editing
• Coordinate with legal on contracts and other documents
• Review industry news and highlight relevant items to appropriate team members
• Order and track company supplies, services, and equipment
• Plan and send holiday gifts
• Organize, coordinate and cater company events
• Provide general administrative HR and recruiting support

Required Skills

• Can-do attitude, desire to learn, and ability to self-direct are key!
• Excellent communication skills, both written and oral. Must communicate effectively with internal staff and executive-level clients.
• Highly organized and able to multi-task
• Good sense of confidentiality and professionalism
• Creative thinker
• Ability to work in an extremely fast-paced and flexible environment
• Strong computer skills.  Intermediate knowledge of Microsoft Word and PowerPoint. General skills in Excel and Adobe Acrobat.
• Strong internet skills, including online research and email management.

Other Desired (but not necessary) Experience

• Follower of GTD (Getting Things Done)
• Experience working with a virtual team
• Familiarity with Adobe Photoshop, Unfuddle, Freshbooks, Quickbooks, and/or IRC
• Familiarity with Google Apps, FTP, and/or website CMS's
• Prior creation or management of electronic document/resource organizational systems

While the position is virtual, ideal candidates will be within a day trip of New York City for occasional face-to-face meetings and events. The salary is competitive and includes health insurance, vacation, and paid sick/personal time.  Resources are available for ongoing professional development, which is encouraged.

Interested? Email us at talent@treehouseagency.com to submit your resume, ask any questions, and tell us why this role interests you.

Looking forward to hearing from you!